Policies
Transfer Policies
Stellic's transfer credit management uses a hierarchical policy system: institution-wide defaults apply to all evaluations, and source institution-specific overrides refine those defaults when needed. This layered approach ensures consistency while accommodating different academic systems.
Institution-wide policies
These settings apply to all transfer evaluations unless overridden by source institution-specific rules.
Maximum transfer credits
Sets the upper limit for how many transfer credits a student can apply to their degree. When a student exceeds this threshold:
The system generates warnings for staff and students
Credits are not automatically rejected
Staff must manually review and decide which courses to remove
This ensures human oversight for decisions that impact degree completion.
Default grade mapping
Converts letter grades from transfer institutions to your institution's grading scale. This handles:
Standard A–F conversions
Non-standard grades (incomplete, withdrawal, pass/fail)
Institution-specific interpretation rules
Consistent grade mapping ensures accurate GPA calculations across all transfer evaluations.
Split credit policies
Defines how to handle credit mismatches between source and target courses:
Source course has fewer credits than target
Award based on source amount or target amount
Source course has more credits than target
Drop excess credits, route to a catch-all course (e.g., "General Elective 999"), or apply department-specific rules
These policies maintain accurate degree audits and ensure students receive appropriate credit.
Source institution-specific policies
These overrides address unique characteristics of individual transfer institutions and take precedence over institution-wide defaults.
Credit multiplier
Converts credits between academic calendar systems. This is the most critical transfer setting—it affects every credit calculation for that institution.
Quarter → Semester
0.66667
Semester → Quarter
1.33333
Changing the credit multiplier after implementation invalidates all existing equivalency rules for that institution. You'll need to review all established transfer pathways.
Grade mappings
Institution-specific grade conversions that override your default mappings. Use these for schools with unique grading systems:
A+ grades
Numeric scales (0–100)
Specialized pass/fail systems
These mappings ensure accurate GPA calculations regardless of the source institution's grading approach.
Recency requirements
Defines how far back in time transfer credits remain valid. Some institutions accept credits from decades ago; others require courses completed within the last 5–10 years.
Use recency requirements to balance academic currency with institutional philosophy about knowledge retention and field evolution.
Next steps
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